COVID-19 » Reentry Plan

Reentry Plan

reentry cover photoTitle
Dear Madison Academy Family,
I’m excited to present to you our plans for our upcoming school year. At our last writing, we provided information to you in draft form and asked for your feedback before we began to finalize.  You were fantastic and so gracious to take time to let us hear from you! We received a tremendous amount of feedback that has been very helpful and insightful in completing our plans.  So based on your input, as well as our continued research and monitoring of the Covid-19 situation, you will find below MA’s plans for re-opening our school this fall.  Although they are general in nature and not meant to be all inclusive, I think you will find key information that will help you in your planning.  As the summer moves along, we will be providing you more detailed information relative to our plans in general, as well as information specifically associated with our Upper School, Lower School and Little MA.
Thanks again for all your support,
Terry Davis, President
Our Goal
At the outset, we would like for you to know that our goal is for students to be able to return to school for “On-Campus” learning this August.  We feel that relationships between students and teachers, and with one another, are important in the development of children and young people. We also realize that it creates hardships on families trying to balance home life and work life when students are not in school. So, please know that our intention is to have a full school year as normal as we can and we will work to that end.
If, however, during the course of the year, the safety of our faculty, staff and students places us at risk, we will move from normal “On-Campus” learning to a “Reduced Capacity/Hybrid” or “At-Home/Remote” model. In our plan you will find more information relative to what our hybrid and remote models will look like should we need to adjust. Also, based on your feedback, we have added an “At Home/Virtual Option” for families who simply at this time do not feel comfortable sending their children back to “On-Campus”. In the plan, you will also find more information about this new model.
The Foundations of our Plan
Our plans have been, and will continue to be, formulated from “best practices” research, CDC guidance and input from many other entities such as:  the Alabama State Department of Education, the Alabama State and Local Departments of Health, local medical professionals, teachers, National Christian School Association, parent focus groups, as well as schools and school systems across our state. The survey feed back from our original Draft Plan has been a great source of information as well.
Timeline of our Re-Entry Plan
·       Draft Plan Released for Review – June 29, 2020
·       Teacher and Parent feedback period – 2-week review beginning June 29
·       Development of Final Plan - Released the week of July 13
·       More detailed plans related to LMA, Lower and Upper School to be released week of July 20
·       Continued updates and correspondence from schools and departments – Week of July 20 and following
·       Parent Orientations will be held the week of August 3 (details will follow)
·       Students will return to campus in phases beginning Monday, August 10 (see below)


Phase-In Start


Based on our needs to ensure our facility, our technology, and our faculty, staff and students are ready, we will be delaying our start date from Wednesday, Aug 5 to Monday, Aug 10. In addition, instead of bringing the entire student body back at once, we will be phasing in with smaller groups (1/3) of our students at each of our three schools (LMA, Lower, and Upper) over a three-day period; Monday the 10th, Tuesday the 11th and Wednesday the 12th.  Our first full day with all students will be on Thursday, Aug 13

Our rationale for this staggered format is to be able to spend a full day of orientation with students in smaller groups going over schedules, protocols, procedures and expectations that will ensure our learning environments, as well as our faculty, staff and students will be as safe as possible. It will also give us, as a school, time to observe our students, evaluate our plans in motion and make adjustments as needed before housing the entire student body.  The staggered starts are scheduled as follows:


On Monday, August 10, the following student groups will attend.

  • Upper School - Grades 7-8
  • Lower School – Group A (1/3 of the students from each homeroom grades 2-6) *
  • Little MA – Group A (1/3 of the students in each class grades PK-1) *


On Tuesday, August 11, the following student groups will attend their orientations.

  • Upper School - Grades 9-10
  • Lower School – Group B (1/3 of the students in each classrooms grades 2-6) *
  • Little MA – Group B (1/3 of the students in each classroom grade levels PK-1) *


On Wednesday, August 12, the following student groups will attend their orientations.

  • Upper School - Grades 11-12
  • Lower School – Group C (1/3 of the students in each classroom grades 2-6) *
  • Little MA – Group C (1/3 of the students in each classroom grades PK-1)*


On Thursday, August 13, all students Grades PK-12 will be in attendance

  • This will be the first day as a full student body in each school.



  • Lower school and Little MA families/students will be notified as to which group (A, B or C) and which orientation day (Monday, Tuesday or Wednesday) they will be expected to attend.
  • No changes in Major Holidays - Fall, Thanksgiving, Christmas and Spring Break will remain as is.
  • A new calendar will be published at a later date.


Wellness of Faculty, Staff, and Students

Temperature Checks
In an overwhelming response, our feedback was that student temperatures should be taken at home and at school. As a result, school personnel will be checking student temperatures before the day begins, as well as randomly throughout the day. All classrooms will be equipped with a handheld touchless thermometer. Students who are running a temperature above 100.4 upon arrival or during the day will not be allowed to remain at school.
Social Distancing
We are going to do all we can to teach social distancing to our students. We will also place markings as reminders in key areas.
Facial Coverings
Masks will be required for all faculty and staff. They will also be required of our Lower and Upper school students (grades 2-12). They will not be required of our LMA students, but will be a personal family choice. Masks can be purchased and brought from home.  However, the Corral will have both youth and adult sized masks for sale in a variety of colors and types. Inappropriate graphics or writing on masks will not be permitted. At this time, buffs, bandanas and gaiters will not be allowed inside the building. As always, we will take into consideration those students with special needs or situations.
Sanitation and Personal Hygiene
We will be teaching and modeling good personal hygiene to our students.  In addition, we will be ensuring that our facility is properly cleaned and sanitized.
Wellness Screening at Home
Although we will be checking temperatures and watching for symptoms at school, our first line of defense will be for parents to screen their children at home before coming to school. The following provides guidance for families in making decisions.              

School and Parent Guidance for Exposures, Symptoms and Diagnoses

Health Services

Director of Health Services

We are very fortunate to have Kristi Smith, RN, BSN leading our Health Services at Madison Academy.  She has built our program from the ground up and has been invaluable in helping put together our plans. She, along with nurses from several area schools, have been in collaboration together this summer working on best practices. We also have Dr. Jackie Horton who teaches in our Medical Academy who will be providing counsel and support as needed.


Services Provided

Health Services will provide our day to day leadership, oversight and monitoring of all faculty, staff and students. MA will not be acting alone, but working with our local health department for guidance, contact tracing and recommendations. Staff development with our faculty and staff, as well as instruction with our students, will be also be provided to insure that we do all we can in the area of prevention, as well as knowing proper protocols in dealing with situations.


Clinic and Isolation Area

We have a clinic that is functional with restroom, refrigeration and 2 beds. In addition, we will have an “Isolation Area” that will be available as a supplemental space for anyone needing to be removed from the school population for a specified time.

Level of Risk and Spread

General Levels of Infection

The State Department of Education, in conjunction with the State Department of Health, has given us this continuum as guidelines to determine the levels of risk and spread.  These levels could be determined in the form of a directive from the state government. However, in most cases, schools will be allowed to make determinations within their own school based on their numbers.  In MA’s case, in conjunction with the local health department, we would assess our own data and determine the level within our school and appropriate course of action.

Level 1 -Minimal Risk
Level 2 - Moderate Risk
Level 3 – High Risk
Level 4 - Very High Risk

Teaching and Learning Models

Teaching Models in Response to Levels of Spread

  1.  On Campus – Traditional Learning Model

If we are in Level 1 (or lower end of Level 2), we will be using the Traditional Face to Face “On Campus” model.


      2. Hybrid/Blended Models

If we were to find ourselves at some point during the year needing to reduce our numbers on campus, we would need to consider moving to a hybrid/blended model; which is a partial remote and partial on-campus model. The basis of this type of model is to significantly reduce the student population at school on any given day. From our survey both models below received favorable reviews from the input we received from parents.  However, Model A was the overall favorite from our feedback.  So, our plans will be to use this as our primary hybrid model if needed. (Model B will be kept as a back up plan if certain situations deem it a more appropriate option).


Hybrid/Blended Model A (Preferred Model) – This is a blended approach that reduces our school population by 50% on any give day.  In this model, half of our students would be working “on campus” Monday and Thursday, while working at home remotely for the remainder of the week. The other half of our students would work “on campus” Tuesday and Friday, while working at home remotely for the remainder of the week. In this model Wednesday would be a remote day for everyone, while the school undergoes a day of deep cleaning and sanitization. Teachers would also be available on Wednesday for tutorials, club meetings and special activities.

Hybrid Model B (Situational Model) – This is a model that we would use in special situations where one area of our campus may be doing well, while others may be experiencing a higher risk.  This plan gives us an option to keep certain grade levels, areas or even an entire school (LMA, Lower, or Upper) on campus doing traditional face to face learning, while other parts of the campus may need to work remotely at home.


     3. Remote Learning
If we were to find ourselves in a high risk level 3 or 4, we would likely be looking at all schools closed much like we were in the spring.  This could come from the governor’s office or the Department of Health as a directive or we as a school may, in conjunction with the health department, come to the conclusion that our school was at such a risk that we would need to move to full remote learning. In this model, no students would be on campus until it was deemed safe to return.  In this case, we have learned a lot from our experience this spring and have improved greatly our delivery system, should we need to go full remote.  For example, we have now purchased WebEx and additional hardware that should improve our remote delivery of instruction.

Virtual School Option is Now Available


In the initial draft of our plan, we did not have an online “Virtual School” option for those who did not feel comfortable sending their children back to school for traditional “on campus” learning. However, after hearing from several of our parents that they might be interested in this type of option, we made the decision to provide this as an alternative to those parents who had this need.  We have researched and visited programs and decided to partner with a reputable company who offers proven K-12 online instruction. 


The beauty of this program is that, although students may be taking classes virtually, they will remain on roll at Madison Academy.  In this program, students would also take our bible classes online, attend our chapels online and can also be involved with any school function such as class activities, athletics, band, chorus, clubs or organizations.  It is a program that requires at least a semester commitment, at which time a student can return to “on campus” traditional learning at Madison Academy or sign up for another semester of Virtual School. 

In addition, an on campus facilitator will be available to help register, work through any issues throughout the semester and just help a student remain connected with MA. Any parents who may be interested in this option should contact their principal for more information. Registration will begin the first week of August and MA Virtual School is scheduled to begin on August 19.



Graphic Illustrating Level of Spread and  Corresponding Teaching Models (and New Virtual School option)

Large Group Gathering

Navigating Large Groups


We are evaluating all of our situations where students would be in large group gatherings. These gatherings will happen, but social distancing guidelines are being applied to ensure student safety. These gatherings include, but are not limited to: Chapel, Recess, Physical Education, Class Transitions, Corral, etc. Principals will be providing more information relative to how they plan to handle these situations.


Food Services


We have been working with our vendor, Chef Advantage, on how we will manage our food services.  The first thing we are working toward is expanding our seating options to accommodate for social distancing.  At LMA, we can manage our smaller numbers and social distancing fairly well. However, with our Lower and Upper schools it becomes more of a challenge.  To help with this, additional outside spaces are being developed to accommodate their social distancing needs. In case of rain or cold weather, we have a plan to set up the Performance Center (basketball court) as an alternative. 

A few other things that our students can expect include the following. Until the Covid-19 situation improves, we will have a menu that will be streamlined and not quite as robust as we have had in the past. We will be serving from disposable carry out containers and using disposable eating utensils.  In the Lower and Upper School, there will be no self serve areas on the line as we have had in the past, but food will be placed in containers by cafeteria personnel. We will continue to work toward a safe and healthy eating experience.

Student drop off

These procedures will differ at LMA, Lower and Upper Schools.  Principals will cover this in more detail as they provide information specific to their schools. We have purchased a software program called “School Pass” that should be very helpful.


Field Studies and Events

Field Studies and Field Trips

Field Trips and Field Studies will be looked at on a case by case basis if our school is in the minimal to moderate level. Otherwise, we will likely need to either cancel for the fall or move to the Spring Semester.



Fall events, such as Grandparent’s Day, etc. will be looked at on a case by case basis.

Facility Cleaning and Sanitizing

Healthy Facility

We have worked hard to ensure that our building is and will continue to be clean and sanitized with the appropriate disinfectants and procedures.  Thanks to our wonderful facilities staff as they have embraced the expectations and have taken ownership of our building. The following are examples of our plans.
  • Regular and Special Cleaning Schedules
  • Adequate and Appropriate Materials and Supplies
  • Staff Development for Best Practices in Covid-19 Prevention
  • Handheld Individual Foggers
  • Outside Cleaning Service - Available as Needed
  • New Bathroom Dispensers
  • Installation of Hand Sanitizing Stations
  • Providing of Sanitization Supplies to Classrooms and Offices
  • Plexiglas sheets will be located at high traffic areas such as offices, cafeteria, etc.


Sports Protocols

The ALSDE and the AHSAA have approved for student athletes to return to campuses for summer workouts. However, coaches have certain screening protocols they use in working with their student athletes including, but not limited to, temperature checks and symptom checks.  These protocols apply to the screening of coaching staffs as well.


Games and Competitions


At this point, games are planned to go on as normal, but several options have been discussed by AHSAA.  When seasons do begin, things will likely look much different when considering how admissions will be handled, how concessions will be handled and what social distancing will look like in the gym or on the fields of play. An option to view games via streaming seems to be shaping up as an option. We will continue to study this and will communicate procedures as they are developed.

Detailed Plans for Individual Schools/Departments

As the summer moves forward, plans specific to the Upper School, the Lower School and Little Madison Academy will be provided by principals. Their first phase of plans are scheduled to come out to parents the week of July 20.


Responsibility for Building our Plan

Feel free to use this form to contact us with ideas, concerns, etc. 
Terry Davis – President                                                                                      
Brian Privett – Upper School Principal                    
Missy Lusk – Lower School Principal                     
Jodi McCaghren – LMA Principal                              
Kristi Smith RN, BSN – Director of Health Services     
Mark Mincher – Athletic Director                                          


Thank You